Terms of Reference

1. To consider and deliberate on the University's strategic plans for information technology and data management;
2. To consider proposals related to the University's information technology and data management, including but not limited to:
   1. annual work plans for information technology and data management;
   2. University-level rules and regulations, policies and measures, standards, and specifications relating to information technology and data;
   3. the necessity of major information technology system development, the reasonableness of the budget, and related resource allocation plans;
   4. other major matters relating to information technology and data management that, in the opinion of the Chair, should be submitted to the Committee for deliberation;
3. To promote the efficient use and security of information resources, so as to ensure that decision-making is sound, strategic, and compliant;
4. To submit to the Chairman of the University Executive Committee by 31 January each year a written report on the work carried out by the Committee during the previous reporting cycle (from 1 January to 31 December of the preceding year).

Powers

1. The Committee shall have the power to review and approve relevant rules and regulations, policies and measures, standards, and specifications in the field of information technology and data management of the University;
2. The Committee shall have the power to review and approve special work arrangements, implementation plans, working mechanisms, and other matters that fall within its Terms of Reference and within the University's established policy and budget framework for information technology and data governance;
3. Matters relating to information technology and data management that fall beyond the Committee's authority shall, upon deliberation by the Committee, be submitted to the University Executive Committee for review and approval;
4. The Committee may adopt a working group mechanism and establish relevant working groups in light of the University's strategic and development needs to undertake specific tasks;
5. The Chair of the Committee shall have final decision-making authority and may exercise a casting vote in the event of a tie;
6. The Committee shall have the power to supervise the implementation of its resolutions, coordinate budget disbursement, and follow up on related matters.

Membership

Chairperson

• Professor PONG Ting-Chuen, VP (Administration and Business)

Members

• VP (Teaching and Learning) or Representative
• VP (Research) or Representative
• VP (Knowledge Transfer) or Representative
• Head or Representative of Office of Student Affairs
• Head or Representative of Finance Department

Conveners of Working Groups:

• Information Technology Policy Development: Mr. Alan HUI Bun, Information Technology and Data Intelligence Department
• Information Technology Infrastructure: Mr. HE Yunxian, Information Technology and Data Intelligence Department
• Data Governance: Mr. Alan HUI Bun, Information Technology and Data Intelligence Department
• Information Technology Project Review: Ms. ZHANG Haowei, Information Technology and Data Intelligence Department

(In the event of a vacancy in any of the above positions, the acting head or representative will substitute accordingly.)

Secretary

• Information Technology and Data Intelligence Department